{"id":30509,"date":"2020-02-18T06:12:09","date_gmt":"2020-02-18T11:12:09","guid":{"rendered":"https:\/\/statescoop.com\/?p=30509"},"modified":"2023-01-08T10:16:37","modified_gmt":"2023-01-08T15:16:37","slug":"ux-user-experience-open-law-library-saving-legal-code","status":"publish","type":"post","link":"https:\/\/statescoop.com\/ux-user-experience-open-law-library-saving-legal-code\/","title":{"rendered":"The Open Law Library is saving municipal code, one government at a time"},"content":{"rendered":"<p>David Greisen is on an esoteric and ambitious mission.<\/p>\n<p>As founder and chief executive of the Open Law Library, Greisen spends his days perfecting a digital platform that allows governments to publish their laws online. He\u2019s guided, he said, by a mission to strengthen the rule of law and preserve legal documents that many lawyers and law librarians today worry are blinking out of practical existence as old websites are revamped, digital content moved and hyperlinks broken.<\/p>\n<div id=\"attachment_30562\" style=\"width: 160px\" class=\"wp-caption alignleft\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-30562\" class=\"size-thumbnail wp-image-30562\" src=\"https:\/\/statescoop.com\/wp-content\/uploads\/sites\/6\/2020\/02\/David-Greisen-150x150.png\" alt=\"David Greisen\" width=\"150\" height=\"150\" \/><p id=\"caption-attachment-30562\" class=\"wp-caption-text\">David Greisen<\/p><\/div>\n<p>\u201cLaw touches on so many aspects of our lives,\u201d Greisen said. \u201cSo making the law accessible to everybody impacts a huge number of things, including access to justice. If you can\u2019t afford an attorney, having access to the laws is better than nothing.\u201d<\/p>\n<p>Since taking on the District of Columbia as its first client in 2014, and <a href=\"https:\/\/statescoop.com\/automation-tools-are-enabling-washington-d-c-to-publish-its-laws-much-faster\/\">launching<\/a> the city\u2019s online municipal code platform in 2018, the Open Law Library has also published the legal codes of San Mateo, California, and the Pueblo de San Ildefonso tribe near Santa Fe, New Mexico. By learning the quirks of three very different local governments, Greisen said his group is ready to begin taking on new customers.<\/p>\n<p>There are other municipal code publishing platforms, such as those offered by companies like Municode and Quality Code Publishing. But the Open Law Library is distinguished by Greisen\u2019s enthusiasm for preserving the world\u2019s laws in a manner designed to be practical to maintain over long periods. Greisen said he\u2019s considering making part of his nonprofit a for-profit enterprise so he can better compete, but for him, the mission comes first.<\/p>\n<p>The way the Open Law Library&#8217;s customers talk, Greisen might be your favorite law librarian\u2019s favorite law librarian.<\/p>\n<p>\u201cHis attention to detail is incredible and it does show that he really cares about this,\u201d said Patrice Olds, San Mateo\u2019s city clerk. \u201cIt\u2019s that whole thing that everybody has a talent and there\u2019s a right job for everyone. Having someone who cares about this and understands how important it is for it to be accurate and has figured out ways to improve that accuracy and that transparency \u2014 which is what we\u2019re all reaching for \u2014 is pretty wonderful.\u201d<\/p>\n<h4>\u2018Sometimes we indent\u2026\u2019<\/h4>\n<p>Initially, Olds wasn&#8217;t excited about the project when Open Law Library approached the city clerk and eventually launched a pilot in summer 2018. The city\u2019s code was already online using another company\u2019s software, and while she wanted the city to recodify its complete legal code, which it hadn&#8217;t done for decades, she viewed that as a separate project. But she became a convert after seeing saw some of Open Law Library\u2019s features, such as its <a href=\"https:\/\/statescoop.com\/automation-tools-are-enabling-washington-d-c-to-publish-its-laws-much-faster\/\">automated tools and templates<\/a> that allow new laws to be standardized as they\u2019re worked into the city\u2019s published code, or the ability for users to privately share legal opinions with each other. San Mateo went live on Open Law Library last summer.<\/p>\n<p>\u201cI think it\u2019s a good practice to every ten years do a complete recodification,\u201d Olds said. \u201cNo one really does that because they don\u2019t have the resources, but if we approach it this way and clean it as we go, maybe it takes three or four years, but we get the end-result we\u2019re looking for.\u201d<\/p>\n<p>Beyond solving the recodification issue, she said the software also contains several \u201cvery modern tools\u201d that simplify her work, which often involves doing research for land developers. Those features include allowing users to view historical versions of the city\u2019s code and to view red-lined versions of the code that show how it was changed between any two dates selected by the user. Those features, along with inline cross-references, which can point to other parts of the code, the ordinances that spawned the laws or even to state laws, are also \u201creally cool,\u201d Olds said.<\/p>\n<p>\u201cThat just makes historical research so much easier,\u201d Olds said. \u201cYou can compare documents and compare with the previous version. That\u2019s incredibly powerful.\u201d<\/p>\n<p>The code also looks better now, she said, thanks to template tools that standardize all the little things the city never bothered to tidy up.<\/p>\n<p>\u201cSometimes we use numbers, sometimes we use Roman numerals, sometimes we have big \u2018A\u2019s, sometimes we have little \u2018a\u2019s, sometimes we indent, sometimes we don\u2019t,\u201d she said. \u201cSo just being able to use the tool that forces the standardization of format is really powerful.\u201d<\/p>\n<p>Not all municipal code platforms have such a commitment to detail. Joan Diskin, the city\u2019s deputy clerk, said the city has long known its charter needed to be updated and that its ordinances were \u201call over the board,\u201d but that their previous vendor did little to solve those issues.<\/p>\n<p>\u201cWe had all kinds of indentations, all kinds of enumerations,\u201d Diskin said. \u201cWe wanted a clear template. [Open Law Library is] totally creating an environment where we will have a perfect template that they are following. The previous codifier was just taking what we gave them and regurgitating it on the web.\u201d<\/p>\n<p>Diskin admitted the project was a little \u201cpainful and slow going\u201d at first as the city clerk\u2019s office and city attorney\u2019s office slogged through discussions about indentation and capitalization, but it paid off, she said.<\/p>\n<p>\u201cThey\u2019re really stepping up our game here in how we look to the public,\u201d Diskin said.<\/p>\n<p>Shawn Mason, the city attorney, said he likes the new version because it\u2019s \u201cvery searchable\u201d and convenient.<\/p>\n<p>\u201cRather than getting up and walking to the library to get a big bulky copy, we access it through our computers,\u201d Mason said.<\/p>\n<h4>From the ground up<\/h4>\n<p>The Open Law Library is also designed for mobile devices, and though responsive design is now widely taken for granted, many government websites are still not mobile-friendly. Greisen said his favorite story about his software came from a D.C. lawyer who said he was able to access the city\u2019s municipal code from his smartphone while preparing with a client 10 minutes before meeting with a judge. It\u2019s impossible to pinpoint how that changed the course of his client\u2019s case, but Greisen\u2019s work is providing access to information that is potentially changing legal outcomes.<\/p>\n<p>It\u2019s that sense of service and duty that pervades Greisen\u2019s work and what separates the Open Law Library from a company with a profit motive. He\u2019s striving to build software as sturdy and everlasting as America\u2019s institutions themselves.<\/p>\n<p>Much of the group\u2019s recent software development was spent with reliability and longevity in mind, on a tool Greisen calls the \u201cauthentication, authorization and preservation platform.\u201d For a local government to publish its actual legal code online \u2014 not just an an authoritative but technically unofficial version, as is still the case for the District of Columbia \u2014 it must conform with the Uniform Electronic Legal Material Act, a standard designed by the nonprofit Uniform Law Commission, that the group says establishes \u201cthe same level of trustworthiness traditionally provided by publication in a law book.\u201d<\/p>\n<p>The standard requires some form of authentication to show the law hasn\u2019t been altered, and that the law is \u201cpreserved\u201d and \u201caccessible\u201d for public use on a permanent basis.<\/p>\n<p>\u201cWe built from the ground up this platform so that it is possible that when you publish a law that there\u2019s a whole audit trail,\u201d Greisen said. \u201cThe full audit trail is now cryptographically secure with smart cards.\u201d<\/p>\n<p>Many local governments use the HTTPS protocol on their websites, but Greisen says that\u2019s nowhere near sufficient to prove that what\u2019s being viewed is the official law, signed by the government. The new platform also includes the aforementioned historical versioning functionality, which is required for legal posterity under UELMA.<\/p>\n<p>Despite the thought that\u2019s already gone into the Open Law Library, Greisen continually suggests new ideas, his customers told StateScoop, such as a feature that would embed a locality\u2019s geographic information system directly into the platform, so the user can view an interactive map, rather than a static and degraded image of an old map.<\/p>\n<p>Greisen also has\u00a0hopes to take the Open Law Library abroad.\u00a0A scarcity of available legal code in developing nations can discourage foreign investment, as investors shy away from legal uncertainty, opting instead take their business to countries where the law is more clearly defined.<\/p>\n<p>But wherever the work of recording the law is done, he said, it&#8217;s important \u2014 however overlooked it may be.<\/p>\n<p>\u201cA lot of digital material is ephemeral and it would be nice to preserve it but it\u2019s probably not the end of the world if you don\u2019t,\u201d he said. \u201cBut if you lose your laws&#8230; they could be applicable for decades, centuries in the future.\u201d<\/p>\n<p><i><span style=\"font-weight: 400;\">This is part of StateScoop and EdScoop&#8217;s special report on user experience.<\/span><\/i><a href=\"https:\/\/statescoop.com\/special\/user-experience-ux-2020\"> <i><span style=\"font-weight: 400;\">Read the rest of the report.<\/span><\/i><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>David Greisen demonstrates a singular passion for accuracy and law in his project to get more cities to publish their legal codes online.<\/p>\n","protected":false},"author":205,"featured_media":30678,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"disable_grayscale_images":true,"grayscale_contrast":0,"sponsored_content":false,"display_author_bio":true,"story_type":"","footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[4675,4676,4677,20650],"tags":[44,175,2312,2526,6408,6409],"people":[],"special-report":[23761],"authors":[4696],"class_list":["post-30509","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-county-local","category-city","category-state","category-data-analytics","tag-california","tag-open-data","tag-open-law-library","tag-user-experience","tag-david-greisen","tag-san-mateo","special-report-user-experience-ux-2020-category_news","author-colin-wood"],"yoast_head":"<!-- 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